Division of Continuing Studies Online Privacy Statement.

This online privacy statement governs the use and disclosure of information collected on and through websites managed by the Division of Continuing Studies (DoCS) at Rutgers University. DoCS is committed to respecting the privacy and information security of the clients we serve through this site and through all its programs. By using DoCS' websites, you agree to DoCS’s collection and use of personal and non-personal information as described in this statement.

Information You Disclose

To deliver lifelong learning programs and services, DoCS may collect personal information that you opt to provide when you submit an inquiry form, register for DoCS-provided content, or affirm interest in obtaining information from us. The personal information we collect may include the following data: first and last name, email address, postal address, phone number, social media account information and other similar contact data. In addition, DoCS may aggregate this data with other information collected by Rutgers University.

Information Automatically Collected

We automatically collect certain information when you visit, use or navigate DoCS' websites. This information does not reveal your specific identity (like your name or contact information) but may include device usage information, such as your Internet Protocol (IP) address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our websites and other technical information.

Use of Information

In fulfilling its mission of facilitating lifelong learning, DoCS will employ personal data in accordance with applicable laws. This information is primarily used for internal analytics and reporting purposes. DoCS may use information collected from your visit to DoCS' websites to:

  • Assess and improve your experience using DoCS' websites and to determine your user preferences for DoCS' websites and DoCS' communications;

  • Deliver content to you for business purposes -- we may use your information to develop and display content and advertising, including working with third parties, that is directed towards your interests and/or location and to measure its effectiveness;

  • Monitor traffic to DoCS' websites and determine usage patterns for visitors accessing DoCS' content and to protect information security of DoCS' website users;

  • Facilitate ongoing communication and manage delivery of DoCS-generated content to you;

  • Invite you to lifelong learning activities and events that may serve your needs and interests;

  • Register you for events or provide content, goods or services that you have selected;

  • Offer, disseminate, deliver and manage online education, information or assessments; and,

  • Protect and exercise legal rights, including defending against legal claims and responding to court-ordered requests as required by law.

In the event that DoCS intends to employ personal information for any other purpose than described in this statement, you may be requested to provide additional, specific consent or confirmation.


Disclosure and Sharing of Information

DoCS may use third party service providers and suppliers to support DoCS' websites or services DoCS provides. These providers and suppliers may have access to the information DoCS collects in order to fulfill their obligations to DoCS and the lifelong learners it serves.  DoCS is a public agency and, as such may disclose or share information in accordance with applicable state, federal, or international law.

Methods of Data Collection

DoCS may employ digital technologies, such as cookies, applets, scripts, server logs, custom URL parameters, tracking images, website analytics and other related technologies to collect information. Your browser may provide an option to disable some or all of these collection methods. Disabling them may limit your ability to use or access some features of DoCS' websites.

Non-DOCS Websites

DoCS' websites may include links to external websites that are not managed by DoCS. DoCS may also maintain partnerships with third parties that host DoCS-related ads on non-DoCS websites. Please note that use of non-DoCS websites is subject to the terms and conditions or privacy statements of the providers of those websites.

Data Protection

DoCS strives to protect information in compliance and accordance with all applicable Rutgers University data protection and security standards.

Children or Minors

As a Lifelong Learning provider, DoCS serves students under the age of 18. In that role, DoCS collects and manages personal information from children or minors in accordance with, and as defined by, the Children’s Online Privacy Protection Act (COPPA) on its general websites.

Retention

At a minimum, DoCS retains your data for time required by applicable university and state records retention policies. In its function as repository for continuing education registration activity, DoCS will maintain registration records in perpetuity or to the maximum extent permitted by law.

Additional Rights You May Have Regarding Your Data

Applicable laws may provide you with additional rights to request access to, or to request DoCS delete, correct or transfer your data. In compliance with the European Union’s General Data Protection Regulation (GDPR), DoCS provides enumerated rights to DoCS website users based in the European Union when data is collected. If the GDPR applies to your data, then you may ask to review your data or request, to the extent allowed by law, to have your data corrected or deleted. You may also request to restrict how your data will be processed. You may ask that your data be forwarded or transferred to another organization. Finally, to the extent allowed by law, you may withdraw, without penalty, previously provided consent regarding your data processing.

Questions

If you have questions about DoCS' collection or use of information, please email privacy@docs.rutgers.edu. If your privacy related questions or concerns are not addressed after contacting DoCS, then you may also contact the Director of Information Technolgy at Continuing Studies (ITaCS) via email.

Changes to this Online Privacy Statement

DoCS may periodically update this Online Privacy Statement. The revised statement will be posted at docs.rutgers.edu/privacystatement.


Updated May 24, 2018